This website is for use by legal professionals (lawyers and law practices) only. If the information is used incorrectly, you could risk losing money or your legal rights. If you are a member of the public looking for free advice about your legal problems please visit legalaid.vic.gov.au, or contact our Legal Help advice line on 1300 792 387, Monday to Friday from 8 am to 6 pm. 

If you decide to use or rely on the information or make decisions based on the information in this website (which VLA does not recommend) VLA is not liable to you or any third party in any way for any loss, damage, costs or expenses you or they may suffer or incur as a result.

References for witnessing documents

Information for staff about witnessing legal documents.

VLA

Intranet

VLA has a policy and procedures about witnessing documents. There are also checklists for witnessing statutory declarations and receiving affidavits.

The Law Handbook

Fitzroy Legal Service’s Law Handbook has information about witnessing legal documents.

See Legal documents(opens in a new window).

Public Record Office Victoria

The Public Record Office has information about using digital signatures during transactions. It explains the difference between digital signatures and electronic signatures, discusses the legality of digital signatures, and encourages organisations to document the process used to generate records.

See Public Record Office Victoria—Digital signatures(opens in a new window).

Department of Justice and Community Safety

The Department of Justice has information about witnessing documents. They have fact sheets and templates to inform people about the laws, which changed on 1 March 2019.

See Department of Justice and Community Safety (DJCS).

There is a list of professions that are authorised to sign a statutory declaration.

See:

Australian Government Attorney General

This government site has information about witnessing a statutory declaration under Commonwealth law. See:

Law Institute Victoria

This publication, which pre-dated the Victorian COVID-19 Omnibus (Emergency Measures) Act 2020, gives detailed information to guide lawyers who are using electronic means to formalise documents.

See Law Institute Victoria—COVID-19 Guidance on witnessing documents electronically and verification of identity(opens in a new window).

The society of notaries of Victoria

Use this site to find a public notary, find out about the kinds of services they can deliver and their scale of costs.

See The Society of Notaries of Victoria Inc.(opens in a new window)

Department of Justice and Community Safety (DJCS)

The department has created some factsheets and document templates to assist people to witness statutory declarations, take affidavits and certify copies of documents when the Oaths and Affirmations Act 2018 commences on 1 March 2019. See:

Frequently asked questions

This fact sheet includes common queries relating to the new Act.

See Frequently asked questions about Oaths, Affirmations, Statutory Declarations and Certifications (pdf, 475 KB)(opens in a new window)

Making a certified copy

This fact sheet has information about how to certify documents under Victorian law.

See Making a certified copy (pdf, 320 KB)(opens in a new window)

Making a statutory declaration

This information sheet explains how a person can make a statutory declaration in Victoria

See DJCS—Making a statutory declaration (pdf, 357 KB)(opens in a new window)

Statutory declaration template

A statutory declaration form produced by the Department of Justice and Community Safety.

See DJCS—Statutory declaration template (pdf, 78 KB)(opens in a new window)

Authorised Statutory declaration witnesses

This document lists the professional s who are authorised to witness statutory declarations or to certify copies of documents.

See DJCS—Authorised statutory declaration witnesses (pdf, 378 KB)(opens in a new window)

Making an affidavit

This fact sheet explains the procedure for making an affidavit.

See DJCS—Making an affidavit (pdf, 403 KB)(opens in a new window)

Affidavit form

An affidavit template, complete with instructions on how to properly proceed.

See DJCS—Affidavit form (pdf, 88 KB)(opens in a new window)

Authorised affidavit takers

This document lists the professions that are authorised to take affidavits under Victorian law.

See Frequently asked questions about Oaths, Affirmations, Statutory Declarations and Certifications (pdf, 475 KB)(opens in a new window)

Updated